Frequently Asked Questions:

Booking + Contract?

You can book with me in several ways:
- Email ( samantha@heartofacowgirlphotography.com )
- Facebook on my personal or business page!

I require a signed contract upon booking as well as 50% down before travel.

Cost?

Some photographers list their prices out on their websites. I don't simply because my sessions are *tailored* to each client to meet their needs for their horses. ie: art photos, sale photos, a little of both.

2022 Sessions average between $750-$4,000 USD. (Not including travel & lodging fees.)

50% of the session price is due upon booking and before I will travel. Travel & Lodging fees are split between everyone on a trip!

How long do shoots normally last?

Sessions typically last 2-4 hours.
I don't always put time limits on session...
** However, time is of the utmost importance. If we agree on a time PLEASE be READY to go by that time.**

Where do sessions take place?

Most equine sessions take place where the horse is located or boarded at. Horses are most comfortable where they live at.
IF you would like to haul your horse to a different location, I do not mind traveling to this location.
Please ensure that the area is Horse SAFE...especially if your session includes your horse being turned out for some liberty shots in a pasture/paddock/arena.

**NOTE: if your session takes place at a public/private place that requires payment for a photographer the client is responsible for this payment.**

How should I get my horse ready for you?

Typically for equine sessions I ask that the horse is stalled the day before or night before the shoot.
Horses should be “show ready” as I say. Horses should be washed, dry, clipped, hoof polish, braided/brushed mane & groomed like you were going to a show. THIS also applies to humans if you are planning a few
photos with your horse.


(TACK is optional – mostly owners put on a black rope halter and I edit out the halter and lead rope in Photoshop.)

You can't go wrong with a gorgeous show halter or bridle !!
I do have a halter or two for you to choose from IF you don't have one that is suited for our session. Please contact me for information on these.

Black Background Sessions?

ALL sessions come with basic editing. (Halters, lead ropes, files, manes, head/ear swaps, & minor background clean up.)

You can expect at least 4-5 black background images in your session – since that's what a lot of my sessions will entail before we turn the horse out for liberty shots. This keeps your horses super clean before they go outside and get dusty/dirty.

Black Background sessions REQUIRE a barn alleyway that is able to be closed off and darkened on the inside. Garages work as well. :)

Receiving Images

During the busy season my turn around time is upwards of 6-10 weeks. This always depends on the amount of horses at session and the amount of sessions. In my off season turn around time is as little as 2 weeks. I value the quality of your photos over the speed of them being done.

**For PRIVATE SESSIONS I do offer expedited editing for an additional fee.

**For SHOW PHOTOS I do offer 48 hour expedited editing starting at $200 per order. 24 hour expedited editing is $800 per order.

Can I share the images on social media?

PLEASE DO !!!!

Please do not post un-watermarked/HiRes images to social media.

Also please refrain from using any filters on the images – it creates unwanted colors on my images. By signing a contract you have already agreed to this and by downloading show images you agree to this.

You don't have to tag me....but of course brownie points if you do !!

Stallion Ads/Flyers?

While I consider myself pretty proficient at Photoshop - I do not consider myself a Graphic Designer for Stallion Flyers. I do, however, have the perfect person lined up to be recomended for any client who is wanting/needing a Flyer or Ad for their Stallion OR their business.

VISIT: https://www.facebook.com/SignatureHorseGraphics/

Where are you located?

I am located in Louisburg, Kansas, USA.

However, I travel all over the United States for Equine Sessions.
99% of my sessions are 2+ hours from my home.

Travel & Lodging fees apply to all locations outside of my 50mi range from home.

How far in advance are you booking?

Booking for sessions is best to get ahold of me sooner rather than later. I find myself booking for the next year in the middle of the current year.
(Example: I begin looking at locations in July/August of the current year.) I am nearly booked for 2022. I am looking at booking for 2023 and 2024 currently.

I do my best to keep options open and to accommodate everyone. Traveling often can either help/restrict where I go. I try to get X amount of people on a single trip to help alleviate the travel/lodging fees for everyone. It also makes my time worth it!

Cancellations and openings sometimes come up, so don't be surprised if you see me post about some openings! They don't last long!

How many horses per shoot?

This goes back to each session is tailored to each client.
Typically a single session I ask there only be 2 horses.

You are welcome to add on horses for additional pricing.

What if the weather isn't looking great?

I feel like one of the most used apps on my phone is The Weather Channel...I am constantly checking the weather before sessions.

IF you happen to be part of my large trip I'm making...we will work together to discuss the weather.
Refunds will be given if weather just cannot cooperate OR you can choose to have a credit for a session in the future. This also includes horse sickness or death or human sickness.

Travel/lodging fee is not refunded.

Payment?

At the time of booking you can either pay 50% or you can pay full.
I will send an invoice to you. I also will send you a copy of my contract for you sign as well...everyone does.

Contracts MUST be signed before travel or at the beginning of a session.
ALL forms of payment are accepted...cash and tips are always appreciated !!
(Checks accepted only with prior approval!)

Do you have an assistant?

Unfortunately I do not ALWAYS have an assistant handy.
I do recommend that you have a friend or someone your horse knows (also someone who is horse savvy) to lend a hand the day of the session.
The person that will be helping us will need to sign a “helper liability” form. This protects US BOTH if your helper gets bit, falls, gets trampled, or any of the unfortunate things that CAN happen while helping, handling horses.

Do you have an online gallery?

YES.
All clients get to view the images of their horses BEFORE being edited in a password protected gallery on my website. I love working with people when it comes to their horses.

Not all photographers do this and that's okay. It works for me because my clients are very particular about their horses. (I don't blame them.)
I want them to feel like they are a part of my work and their horses photos.
(Often times the owners are NOT there during the sessions!)

Trainers, Breeders, and Boarding Barns:

I have a list of Trainers who have large (15+) barns full of horses. They get shoot discounts for having 15 or more horses are discounted, they do not receive a custom USB for images, images will be emailed to you. (See below for purchasing USB or DISC)

Trainer shoot discounted shoots can expect 10 edited High Resolution Images PER HORSE. These images will be delivered via Email to the client.

Full shoots can expect 20 edited High Resolution images on a CUSTOM USB. You can also purchase a DISC for $25.00 (shipping included).